Software for technical translation agencies

Management software for technical translation agencies

Freelancers in several time zones, glossaries that belong to clients and projects priced by the word. Management software for translation agencies handles projects, memories and quality steps.

In brief: software for technical translation agencies

  • Translation memories are client assets and must not leak between them.
  • A project is a chain of steps, each with a different person.
  • Repetitions change the price and have to be counted before quoting.
  • Deadlines cross time zones and disappear overnight.

Memories and glossaries belong to the client. Reusing one company's terminology on a competitor's documents is a serious breach as well as a commercial risk, so separation has to be structural rather than a matter of care.

Every project passes through several hands. Translation, review, formatting and delivery each belong to somebody different, and a step that quietly waits for two days is invisible until the deadline arrives.

Repetition is money. Analysing a document for repeated and previously translated segments changes the quote substantially, and quoting on raw word count either loses the job or overcharges an existing client.

The clock runs while the office is closed. Work sent to a translator in another time zone comes back overnight, and a project plan that assumes local working hours wastes half the available time.

Ready to run your business from one panel?

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The modules technical translation agencies need

Start with the one that hurts most and switch on the rest when you're ready — they all share the same data.

Starts here

Clients (CRM)

The record, history and follow-up for every client and quote, so none slips away.

AI assistant

It answers your clients' repeat questions by chat and WhatsApp, at any hour.

Online booking & calendar

Your clients book from their phone at any hour, with reminders that stop no-shows.

How we do it for technical translation agencies, step by step

  1. 1

    We look at your day-to-day

    We count the enquiries arriving each week by phone, WhatsApp and website — and how many go cold.

  2. 2

    We choose the modules

    We agree what success looks like in three months, so the choice can be judged later.

  3. 3

    We set it up for your sector

    We set up the automatic reminders, because the most expensive appointment is the one nobody turns up to.

  4. 4

    We connect it to your website

    We wire the panel to your Google Business Profile, so a search lands straight in your system.

  5. 5

    We hand it over working

    We train the people who will use it in one session, no manual, on real cases.

It starts where your customer finds you

Enquiries name a language pair, a document type and a deadline. The pair determines availability, so capturing it first shows immediately whether the work can be accepted at all.

Frequently asked questions about software for technical translation agencies

Why keep memories separated? +

Because terminology is confidential. Reusing one client's phrasing on a competitor's documents is both a breach of trust and a commercial risk, so the separation must be built in rather than remembered.

How should a project be tracked? +

As a chain of hands. Translation, review, formatting and delivery each belong to different people, and a step sitting untouched for two days is invisible until the deadline is upon you.

Does repetition affect the price? +

Substantially. Analysing repeated and previously translated segments changes the quote, and pricing on raw word count either loses the work or overcharges a loyal client.

How do time zones help or hurt? +

They double the day or waste it. Work sent abroad returns overnight when planned deliberately, but a schedule built around local office hours throws that advantage away.

Much more than a website

Not just your website. Your CRM so no enquiry slips away.

Every enquiry that comes through the website lands in your panel with follow-up, and you turn it into a client.

Customer CRM

Every contact that comes through your website lands in your panel, with follow-up and notes. Nothing gets lost.

Bookings & appointments

Online diary with automatic reminders. Your customers book themselves, you see your calendar fill up.

Email marketing

Your own campaigns and lists to build loyalty and sell again, with no paid external tools.

Clear analytics

How many visit you and where they come from, with no jargon or annoying cookies. Decisions backed by data.

All under your brand, in one place.

I want my panel

What technical translation agencies look for

If any of these is what you're after, this software is for you.

  • translation project management
  • translation memory per client
  • quality review workflow
  • word count and repetition analysis
  • freelancer assignment software

What your management software includes

The matter sets the pace

Not the diary but the matter: quote, engagement, deadlines and invoices in one place, traceable client by client.

Deadlines that don't slip

Recurring tasks and reminders attached to the matter, not to a sticky note on the screen.

Fees you can see

Time spent, rates and unpaid invoices per matter, so nobody recalculates at month end.

Shall we put the day-to-day in one place?

We'll show you the modules that fit how you already work. Demo and quote, no commitment.

We reply within 24 hours · No obligation

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