Events · TePublico.NET

Management software for catering companies

Dates that cannot be sold twice, final numbers that arrive late and staff booked per event. Management software for caterers handles bookings, numbers and event costing.

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In brief: software for catering companies

A confirmed date blocks everything else that Saturday.
Final guest numbers drive the entire food order.
Staffing is booked per event and is the biggest variable cost.
Hired equipment leaves and has to come back.

Saturdays are finite. A wedding accepted in March removes that date for everybody else, so a provisional booking without a deposit and a deadline is a date being held hostage by somebody who may not confirm.

Numbers arrive late and change everything. Final counts confirmed a week before determine the order, the staffing and the price, and a system that cannot trace a change back to the quote produces arguments about the invoice.

Staff cost more than the food. Hours, travel and the number of people needed for a service are the variable that decides whether an event was profitable, and estimating them optimistically is the usual mistake.

Equipment travels and disappears. Chafing dishes, linen, crockery and glassware go out to a field and come back short, and a caterer who does not count them out and in replaces stock every season.

The modules catering companies need

Start with the one that hurts most and switch on the rest when you're ready — they all share the same data.

Starts here

Clients (CRM)

The record, history and follow-up for every client and quote, so none slips away.

Online booking & calendar

Your clients book from their phone at any hour, with reminders that stop no-shows.

Email marketing

Campaigns and automations to bring clients back, with ready-made templates and tracking.

How we do it for catering companies, step by step

1

We look at your day-to-day

We walk through your busiest hour: the moment everything lands at once and enquiries get left behind.
2

We choose the modules

We agree what success looks like in three months, so the choice can be judged later.
3

We set it up for your sector

We set up the automatic reminders, because the most expensive appointment is the one nobody turns up to.
4

We connect it to your website

So managing starts where the customer finds you: your website and Google profile.
5

We hand it over working

We leave the old system running alongside for a few days, until you are sure nothing is missing.

It starts where your customer finds you

Every brief carries three things: when, how many and where. The where is what predicts the difficulty, so it belongs at the top of the record rather than in a note at the bottom.

Frequently asked questions about software for catering companies

Why insist on deposits? +

Because a Saturday cannot be sold twice. A provisional booking held without money or a deadline blocks the date for everybody else while remaining free to evaporate.

How do final numbers affect the job? +

They determine the order, the staffing and the invoice. Counts confirmed a week ahead change everything, and a record that ties each change back to the quote prevents an argument about the bill.

What is the biggest variable cost? +

Staff, not food. Hours, travel and the number of people needed to serve decide whether the event made money, and those are the figures most often estimated too optimistically.

Does equipment need tracking? +

It goes to a field and returns short. Linen, crockery and serving equipment leave with every event, and a caterer who does not count them both ways buys replacements every season.

Much more than a website

Not just your website. Bookings and contacts in one panel.

Requests and bookings in your CRM, with follow-up to close every event.

Customer CRM

Every contact that comes through your website lands in your panel, with follow-up and notes. Nothing gets lost.

Bookings & appointments

Online diary with automatic reminders. Your customers book themselves, you see your calendar fill up.

AI assistant

A smart chat serves and captures customers on your website 24/7, and passes the interested ones to your CRM.

Clear analytics

How many visit you and where they come from, with no jargon or annoying cookies. Decisions backed by data.

All under your brand, in one place.

I want my panel

What catering companies look for

If any of these is what you're after, this software is for you.

event booking calendar
guest numbers and quotes
staff rota per event
equipment out and return
event profitability costing

What your management software includes

The calendar is the business

Options, firm bookings and cancellations in one place: a date sold twice costs more than any advert.

From quote to deposit

Quote, confirmation and deposit in one flow, so a date is only held once it has been paid for.

The run of the day

Times, suppliers and guest numbers per event, so nobody has to ask on the day itself.

Shall we put the day-to-day in one place?

We'll show you the modules that fit how you already work. Demo and quote, no commitment.

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