Food & hospitality · TePublico.NET

Management software for cafés

The whole business happens in three hours and the waste happens in the other nine. Management software for cafés connects sales by hour, food preparation and stock so the counter is stocked for the rush and not for the afternoon.

Get a free quote See the platform

In brief: software for cafés

Sales by hour, not by day, are what make staffing sensible.
Fresh food waste is measurable and usually invisible.
Milk, beans and pastries have completely different reorder rhythms.
Loyalty schemes only work if they identify who is actually returning.

The day is not uniform. Half the takings arrive in ninety minutes, and staffing built on a daily average leaves a queue at eight-thirty and three people standing around at three.

Waste is a number, not a feeling. What was prepared and what went in the bin, by product and by day, is what turns the pastry order from a habit into a decision.

Stock moves at different speeds. Milk is daily, beans are weekly and pastries are made or delivered to a forecast — treating them with one reorder rule guarantees running out of one and throwing away another.

A loyalty scheme is only useful if it tells you something. Who comes back, how often and what they buy is what justifies the discount; a stamped card tells you nothing at all.

The modules cafés need

Start with the one that hurts most and switch on the rest when you're ready — they all share the same data.

Starts here

Online booking & calendar

Your clients book from their phone at any hour, with reminders that stop no-shows.

Email marketing

Campaigns and automations to bring clients back, with ready-made templates and tracking.

AI assistant

It answers your clients' repeat questions by chat and WhatsApp, at any hour.

How we do it for cafés, step by step

1

We look at your day-to-day

We look at what you already keep — diary, spreadsheets, notebook — and what can stay exactly as it is.
2

We choose the modules

We leave out anything you would not use this quarter; it stays there for when you want it.
3

We set it up for your sector

We bring across your existing customer records, so you do not start from zero and nothing is lost.
4

We connect it to your website

We check the whole path once from the outside, as a customer, before anything goes live.
5

We hand it over working

We train the people who will use it in one session, no manual, on real cases.

It starts where your customer finds you

The most common message is whether a table can be held for six on Saturday morning. Being able to answer that from the till, without a booking system nobody in the queue can see, is what keeps the group.

Frequently asked questions about software for cafés

Why look at sales by hour? +

Because the day is not flat. Half the money arrives inside ninety minutes, and a rota built on daily averages produces a queue at breakfast and idle staff by mid-afternoon.

How should food waste be handled? +

By measuring it. What was prepared against what was thrown away, product by product, turns the pastry order into a decision instead of a habit repeated since opening.

Do different products need different reorder rules? +

Entirely. Milk is a daily decision, coffee is weekly and fresh food follows a forecast, so a single reorder rule guarantees shortages of one and waste of another.

Are loyalty schemes worth running? +

Only ones that identify the customer. A stamped card gives away margin and tells you nothing; a scheme that shows who returns and what they buy is what justifies the cost.

Much more than a website

Not just your website. Your business's panel.

Table bookings, every contact and your email campaigns — all in one place, no calls or notebooks.

Customer CRM

Every contact that comes through your website lands in your panel, with follow-up and notes. Nothing gets lost.

Bookings & appointments

Online diary with automatic reminders. Your customers book themselves, you see your calendar fill up.

Clear analytics

How many visit you and where they come from, with no jargon or annoying cookies. Decisions backed by data.

All under your brand, in one place.

I want my panel

What cafés look for

If any of these is what you're after, this software is for you.

cafe epos system
hourly sales reporting
food waste tracking
stock reordering software
loyalty scheme software

What your management software includes

More bookings, fewer calls

Booking, confirmation and reminder run automatically; the phone only rings when it has to.

Pre-order with a pick-up time

Orders with a time slot instead of a queue at the counter — the kitchen can plan.

Last week's customer

Who came in and what they liked: the basis for getting them back.

Shall we put the day-to-day in one place?

We'll show you the modules that fit how you already work. Demo and quote, no commitment.

Management software for other sectors

Also need a website or SEO for your business?