Food & hospitality · TePublico.NET

Management software for wine bars

Open bottles with a clock on them, a list that changes weekly and stock worth more than the furniture. Management software for wine bars covers stock, wastage and the list.

In brief: software for wine bars

  • An open bottle is a countdown, not stock.
  • The by-the-glass list changes and must be reprinted.
  • Cellar stock ties up serious money.
  • Staff knowledge sells more than any menu design.

Opening a bottle starts a clock. Whatever is not sold inside its window goes down the sink, and a bar that never counts the glasses obtained from each open bottle loses a percentage point a month without ever seeing it.

The list is a moving document. Wines run out, vintages change and prices move, so a printed list is out of date within a fortnight and an inaccurate one costs the staff an argument at every table.

The cellar is capital sitting still. Bottles bought and kept represent real money, and knowing what is slow, what is appreciating and what should go on the glass list is a financial decision rather than a taste one.

What the staff know decides the average bill. A team that can describe three alternatives sells the second glass, and recording which wines each person struggles with is how training actually happens.

The modules wine bars need

Start with the one that hurts most and switch on the rest when you're ready — they all share the same data.

Starts here

Online booking & calendar

Your clients book from their phone at any hour, with reminders that stop no-shows.

Email marketing

Campaigns and automations to bring clients back, with ready-made templates and tracking.

AI assistant

It answers your clients' repeat questions by chat and WhatsApp, at any hour.

How we do it for wine bars, step by step

  1. 1

    We look at your day-to-day

    We look at what you already keep — diary, spreadsheets, notebook — and what can stay exactly as it is.

  2. 2

    We choose the modules

    We check what you are already paying for elsewhere, so you are not buying the same thing twice.

  3. 3

    We set it up for your sector

    We teach the assistant the questions you actually get: prices, hours, availability.

  4. 4

    We connect it to your website

    We check the whole path once from the outside, as a customer, before anything goes live.

  5. 5

    We hand it over working

    We look again after four weeks at what is genuinely being used and what still needs connecting.

It starts where your customer finds you

Enquiries ask about a table and, increasingly, about what is open tonight. Answering the second question is what turns a general enquiry into a booking.

Frequently asked questions about software for wine bars

Why track open bottles? +

Because each one is a countdown. Anything unsold inside its window goes down the sink, and counting the glasses actually poured from each bottle is how a bar finds the percentage point it was losing every month.

How often does the list change? +

Constantly. Wines run out and vintages change, so a printed list is wrong within a fortnight and an inaccurate one costs the staff an argument at every table.

Is the cellar a financial question? +

Entirely. Bottles held are capital sitting still, and deciding what is slow, what is appreciating and what belongs on the glass list is an accounting decision as much as a tasting one.

Does staff knowledge show in the takings? +

Directly, and it shows in the second glass. Note which bottles each person sells and which they never mention: the gap is the training list, and it changes every time the list does.

Much more than a website

Not just your website. Your business's panel.

Table bookings, every contact and your email campaigns — all in one place, no calls or notebooks.

Customer CRM

Every contact that comes through your website lands in your panel, with follow-up and notes. Nothing gets lost.

Bookings & appointments

Online diary with automatic reminders. Your customers book themselves, you see your calendar fill up.

Clear analytics

How many visit you and where they come from, with no jargon or annoying cookies. Decisions backed by data.

All under your brand, in one place.

I want my panel

What wine bars look for

If any of these is what you're after, this software is for you.

  • open bottle wastage tracking
  • by the glass list management
  • cellar stock valuation
  • yield per bottle
  • staff wine knowledge records

What your management software includes

More bookings, fewer calls

Booking, confirmation and reminder run automatically; the phone only rings when it has to.

Pre-order with a pick-up time

Orders with a time slot instead of a queue at the counter — the kitchen can plan.

Last week's customer

Who came in and what they liked: the basis for getting them back.

Shall we put the day-to-day in one place?

We'll show you the modules that fit how you already work. Demo and quote, no commitment.

We reply within 24 hours · No obligation

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