Professional services · TePublico.NET

Management software for property management companies

Every building is a separate set of accounts with its own money, budget and arrears. Management software for property managers keeps those funds, works and communications apart so nothing is ever paid from the wrong pot.

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In brief: software for property management companies

Client money is held per building and must never be pooled by accident.
Arrears chasing is routine work that only happens if it is scheduled.
Works orders need a trail from quote to invoice to the building's accounts.
Owners ask the same questions repeatedly; a portal answers them once.

Funds belong to the building, not to the firm. Separate accounts, separate budgets and a clear position for each one is a regulatory expectation and the single biggest risk in the business if handled loosely.

Arrears are a process, not an event. Reminders at fixed intervals with escalation recorded is what keeps a building solvent, and it is the first thing to slip when a manager is dealing with a burst pipe.

Works need an audit trail. Quote, order, completion and invoice attached to the same job in the right building's accounts is what allows a treasurer to check a figure without a phone call.

The same four questions arrive every month: what do I owe, when is the next payment due, what is happening with the works, who do I call at the weekend. Answered once in a portal, they stop consuming the manager's day.

The modules property management companies need

Start with the one that hurts most and switch on the rest when you're ready — they all share the same data.

Starts here

Clients (CRM)

The record, history and follow-up for every client and quote, so none slips away.

AI assistant

It answers your clients' repeat questions by chat and WhatsApp, at any hour.

Online booking & calendar

Your clients book from their phone at any hour, with reminders that stop no-shows.

How we do it for property management companies, step by step

1

We look at your day-to-day

We count the enquiries arriving each week by phone, WhatsApp and website — and how many go cold.
2

We choose the modules

We check what you are already paying for elsewhere, so you are not buying the same thing twice.
3

We set it up for your sector

We teach the assistant the questions you actually get: prices, hours, availability.
4

We connect it to your website

We put booking where people already are — the website, the profile, the WhatsApp thread.
5

We hand it over working

We look again after four weeks at what is genuinely being used and what still needs connecting.

It starts where your customer finds you

The committee of an unhappy building has two questions: how long a handover takes and what a block this size would cost. With the number of units and the current arrangement in hand, both can be answered in the first email.

Frequently asked questions about software for property management companies

Why must funds be kept per building? +

Because they belong to the building. Separate accounts and a clear position for each are expected of the firm and represent the largest single risk in the business if they are handled loosely.

How should arrears be managed? +

As a scheduled process with recorded escalation. It is routine work that slips the moment a manager is dealing with an emergency, which is exactly when a building can least afford it.

What makes a works order defensible? +

A complete trail, and the test is an owner asking about one invoice from last April. If producing it takes more than a minute, the accounts are not really auditable, whatever the software claims.

Does an owner portal actually save time? +

It answers the four questions that arrive every month. What is owed, when the next payment is due, how the works are progressing and who to call at the weekend, answered once, stop being phone calls.

Much more than a website

Not just your website. Your CRM so no enquiry slips away.

Every enquiry that comes through the website lands in your panel with follow-up, and you turn it into a client.

Customer CRM

Every contact that comes through your website lands in your panel, with follow-up and notes. Nothing gets lost.

Bookings & appointments

Online diary with automatic reminders. Your customers book themselves, you see your calendar fill up.

Email marketing

Your own campaigns and lists to build loyalty and sell again, with no paid external tools.

Clear analytics

How many visit you and where they come from, with no jargon or annoying cookies. Decisions backed by data.

All under your brand, in one place.

I want my panel

What property management companies look for

If any of these is what you're after, this software is for you.

block management software
client accounting software property
service charge arrears software
works order management
leaseholder portal software

What your management software includes

The matter sets the pace

Not the diary but the matter: quote, engagement, deadlines and invoices in one place, traceable client by client.

Deadlines that don't slip

Recurring tasks and reminders attached to the matter, not to a sticky note on the screen.

Fees you can see

Time spent, rates and unpaid invoices per matter, so nobody recalculates at month end.

Shall we put the day-to-day in one place?

We'll show you the modules that fit how you already work. Demo and quote, no commitment.

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