Management software · Business & spaces

Management software for coworking spaces

Recurring memberships, meeting rooms sold by the hour and a door that has to know who is allowed in. Management software for coworking spaces handles contracts, bookings and access together.

Get a free quote See the platform

In brief: software for coworking spaces

Memberships are subscriptions with joining dates, pauses and notice.
Meeting room hours are an allowance that must be tracked and billed.
Access control has to match the contract, automatically.
Occupancy by day of week is what decides whether to sell more desks.

Memberships behave like subscriptions and break like contracts. Pro-rata joining, a paused month, an upgrade halfway through and a notice period: handled by hand, one of them will be billed wrong every single month.

Meeting rooms are an allowance and an overage. Included hours used, extra hours charged and non-member bookings priced differently: without tracking, the rooms are given away and the invoice is a negotiation.

Access has to follow the contract without anybody thinking about it. A membership that ended on Friday and a fob that still works on Monday is the kind of quiet loss nobody notices for months.

Occupancy varies wildly by day. Tuesday and Wednesday are full while Friday is empty, so selling more desks is safe or reckless depending on a number the space either measures or guesses.

The modules coworking spaces need

Start with the one that hurts most and switch on the rest when you're ready — they all share the same data.

Starts here

Online booking & calendar

Your clients book from their phone at any hour, with reminders that stop no-shows.

Clients (CRM)

The record, history and follow-up for every client and quote, so none slips away.

Analytics

What brings you clients and what doesn't, in a clear panel with no jargon, to decide with data.

How we do it for coworking spaces, step by step

1

We look at your day-to-day

We walk through your busiest hour: the moment everything lands at once and enquiries get left behind.
2

We choose the modules

We pick by what your week looks like, not by what sounds impressive on a feature list.
3

We set it up for your sector

We set up the automatic reminders, because the most expensive appointment is the one nobody turns up to.
4

We connect it to your website

We wire the panel to your Google Business Profile, so a search lands straight in your system.
5

We hand it over working

Simple training and close support so you get value from day one.

It starts where your customer finds you

Most enquiries ask about a start date, how many people and whether it can be monthly. Capturing those three is what lets the reply be a specific desk, a price and a date rather than an invitation to visit.

Frequently asked questions about software for coworking spaces

Why treat memberships as subscriptions? +

Because they are, with exceptions. Pro-rata starts, paused months, mid-term upgrades and notice periods handled manually mean at least one invoice is wrong every month.

How should meeting room hours be handled? +

As an allowance with overage. Included hours, extra hours and non-member rates need tracking, otherwise the rooms are effectively free and every invoice becomes a discussion.

Does access control need to be linked? +

It should follow the contract automatically. A fob still working the Monday after a membership ended is a loss that goes unnoticed for months and is entirely avoidable.

Why measure occupancy by day? +

Because the week is not flat. Midweek can be full while Friday is empty, and selling more desks is either a sensible decision or an overbooking depending on which of those numbers you are looking at.

Much more than a website

Not just your website. Your CRM to capture and close.

Every lead in your panel with follow-up and email to convert — nothing goes unanswered.

Customer CRM

Every contact that comes through your website lands in your panel, with follow-up and notes. Nothing gets lost.

Bookings & appointments

Online diary with automatic reminders. Your customers book themselves, you see your calendar fill up.

Email marketing

Your own campaigns and lists to build loyalty and sell again, with no paid external tools.

AI assistant

A smart chat serves and captures customers on your website 24/7, and passes the interested ones to your CRM.

Clear analytics

How many visit you and where they come from, with no jargon or annoying cookies. Decisions backed by data.

All under your brand, in one place.

I want my panel

What coworking spaces look for

If any of these is what you're after, this software is for you.

coworking management software
membership billing software
meeting room booking system
access control integration
occupancy reporting

What your management software includes

Occupancy in real time

Who is where and until when: free desks and rooms, without a spreadsheet that's always an hour out of date.

Access and keys

Codes, cards and hours per member — when someone leaves, access is revoked in one click.

Billing by use

Fixed desk, meeting-room hours and extras on one invoice, automatically at month end.

Shall we put the day-to-day in one place?

We'll show you the modules that fit how you already work. Demo and quote, no commitment.

Management software for other sectors

Phone repair shops Tour guides Accountancy firms Cake shops Windscreen repair services Rope access companies

Also need a website or SEO for your business?