Management software · Deporte y fitness

Management software for escape rooms

An escape room lives on full slots — and an empty session or a group enquiry nobody answered is money gone. Management software for escape rooms puts online booking by room and slot, gift vouchers and win-back emails in one place, so your sessions fill while you run the game.

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In brief

  • Management software for escape rooms centres on online booking by room, slot and group size — players book and pay from their phone, any hour.
  • Gift vouchers and corporate bookings sell online, capturing the groups and gifts you'd miss on the phone.
  • An AI assistant answers the repeat questions — availability, group sizes, difficulty, prices — by chat and WhatsApp, at any hour.
  • Email marketing fills quiet slots: new rooms, offers and win-backs, on autopilot.

An escape room's day is the schedule: filling every slot, taking group and corporate bookings, and not missing an enquiry while you're resetting a room. Management software starts exactly there, with online booking by room, slot and group size — players book and pay from their phone, and automatic reminders keep the slot from sitting empty. Fewer calls between games, fewer gaps in the schedule.

Around that you switch on what fills the room: gift vouchers and corporate bookings sold online; an AI assistant that answers the repeat questions — "any slots Saturday?", "can we do 8 people?", "is it scary?" — on WhatsApp and Instagram at any hour, so no enquiry goes cold; and email marketing that fills quiet slots with new rooms, offers and win-backs, on autopilot. All on the same data.

It integrates with your website and your Google profile: the group who finds you books a slot in a few taps, straight into your schedule, without calling. We set it up in the real language of an escape room — rooms, slots, group sizes, vouchers — connect it to your site, and support you closely, so you stay running games, not on the phone.

The modules escape rooms need

Start with the one that hurts most and switch on the rest when you're ready — they all share the same data.

Starts here

Online booking & calendar

Your clients book from their phone at any hour, with reminders that stop no-shows.

Email marketing

Campaigns and automations to bring clients back, with ready-made templates and tracking.

Clients (CRM)

The record, history and follow-up for every client and quote, so none slips away.

How we do it, step by step

  1. 1

    We look at your day-to-day

    We map how you work today and where your time and customers leak away.

  2. 2

    We choose the modules

    We start with what hurts most and leave the rest ready to click on later.

  3. 3

    We set it up for your sector

    We tune the software to the real language and needs of escape rooms.

  4. 4

    We connect it to your website

    So managing starts where the customer finds you: your website and Google profile.

  5. 5

    We hand it over working

    Simple training and close support so you get value from day one.

It starts where your customer finds you

A group finds an escape room on Google planning a day out and wants to book a slot now. We connect the management software with your website and your Google Business Profile so they book — room, slot and group size — the moment they find you, no call needed. Making that first tap effortless is what turns an "escape room near me" search into a full schedule.

Frequently asked questions

Does booking fit how my escape room works? +

Yes. We set up booking around your rooms, slots and group sizes, so players book the right session and it lands where you manage the schedule, without a second diary.

Can it sell gift vouchers and corporate bookings? +

Yes — a big win. Gift vouchers and corporate or team-building bookings sell online, so you capture the groups and gifts you'd otherwise miss on the phone.

Can it handle the WhatsApp enquiries? +

The AI assistant answers the repeat ones — availability, group sizes, difficulty, prices — by chat and WhatsApp at any hour, and points players straight to booking. You stop answering the same questions between games.

How does it fill quiet slots? +

With email marketing on autopilot: new rooms, offers and win-backs, with ready-made templates and tracking — so a first visit becomes a repeat booking.

Much more than a website

Not just your website. Your centre's panel.

Class bookings, your members and automatic reminders — the schedule always full.

Customer CRM

Every contact that comes through your website lands in your panel, with follow-up and notes. Nothing gets lost.

Bookings & appointments

Online diary with automatic reminders. Your customers book themselves, you see your calendar fill up.

Email marketing

Your own campaigns and lists to build loyalty and sell again, with no paid external tools.

AI assistant

A smart chat serves and captures customers on your website 24/7, and passes the interested ones to your CRM.

Clear analytics

How many visit you and where they come from, with no jargon or annoying cookies. Decisions backed by data.

All under your brand, in one place.

I want my panel

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