Management software · Empresas y espacios

Management software for coworking spaces

A coworking space runs on occupancy — and an empty desk or a tour request nobody answered is revenue gone. Management software for coworking spaces puts online desk and room booking, memberships and win-back emails in one place, so your space stays full while you run the community.

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In brief

  • Management software for coworking spaces centres on online booking of desks, offices and meeting rooms — members reserve from their phone, any hour.
  • Memberships and recurring billing run on autopilot, so occupancy and revenue are managed in one place.
  • An AI assistant answers the repeat questions — availability, pricing, amenities — by chat and WhatsApp, at any hour.
  • Email marketing fills the space: tour invitations, offers and win-backs, on autopilot.

A coworking space's day is occupancy: filling desks and offices, taking meeting-room bookings, and not missing a tour request. Management software starts exactly there, with online booking of desks, offices and rooms connected to memberships — members reserve and pay from their phone, and recurring billing runs itself. Fewer emails to chase, fewer empty desks in the room.

Around that you switch on what keeps the space full: an AI assistant that answers the repeat questions — "do you have a desk free?", "how much is a private office?", "can I book a meeting room?" — on WhatsApp at any hour, so no tour request goes cold; and email marketing that fills the space with tour invitations, offers and win-backs, on autopilot. All on the same data.

It integrates with your website and your Google profile: the member who finds you books a tour or a desk in a few taps, without calling. We set it up in the real language of coworking — desks, offices, rooms, memberships — connect it to your site, and support you closely, so you stay building the community, not on the phone.

The modules coworking spaces need

Start with the one that hurts most and switch on the rest when you're ready — they all share the same data.

Starts here

Online booking & calendar

Your clients book from their phone at any hour, with reminders that stop no-shows.

Clients (CRM)

The record, history and follow-up for every client and quote, so none slips away.

Analytics

What brings you clients and what doesn't, in a clear panel with no jargon, to decide with data.

How we do it, step by step

  1. 1

    We look at your day-to-day

    We map how you work today and where your time and customers leak away.

  2. 2

    We choose the modules

    We start with what hurts most and leave the rest ready to click on later.

  3. 3

    We set it up for your sector

    We tune the software to the real language and needs of coworking spaces.

  4. 4

    We connect it to your website

    So managing starts where the customer finds you: your website and Google profile.

  5. 5

    We hand it over working

    Simple training and close support so you get value from day one.

It starts where your customer finds you

A member finds a coworking space on Google and wants to book a tour or a desk now. We connect the management software with your website and your Google Business Profile so they reserve — desk, office or meeting room — the moment they find you, no call needed. Making that first tap effortless is what turns a "coworking near me" search into a member walking through your door.

Frequently asked questions

Does booking fit how my coworking space works? +

Yes. We set up booking around your space — hot desks, dedicated desks, private offices, meeting rooms — connected to memberships, so members reserve the right resource and it lands where you manage occupancy, without a second diary.

Can it handle memberships and recurring billing? +

Yes. Memberships and recurring payments run on autopilot, so occupancy and revenue live in one place and you spend less time chasing monthly invoices.

Can it answer the WhatsApp enquiries? +

The AI assistant answers the repeat ones — availability, pricing, amenities — by chat and WhatsApp at any hour, and points people straight to booking a tour. You stop answering the same questions all day.

How does it keep the space full? +

With email marketing on autopilot: tour invitations, offers and win-backs for members who left, with ready-made templates and tracking, so an enquiry becomes a signed-up member.

Much more than a website

Not just your website. Your CRM to capture and close.

Every lead in your panel with follow-up and email to convert — nothing goes unanswered.

Customer CRM

Every contact that comes through your website lands in your panel, with follow-up and notes. Nothing gets lost.

Bookings & appointments

Online diary with automatic reminders. Your customers book themselves, you see your calendar fill up.

Email marketing

Your own campaigns and lists to build loyalty and sell again, with no paid external tools.

AI assistant

A smart chat serves and captures customers on your website 24/7, and passes the interested ones to your CRM.

Clear analytics

How many visit you and where they come from, with no jargon or annoying cookies. Decisions backed by data.

All under your brand, in one place.

I want my panel

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