Educación y formación · TePublico.NET

Management software for art schools

An art school runs on enrolments and full classes — and an enquiry nobody answered or a student who quietly stopped coming is revenue gone. Management software for art schools puts online enrolment, an assistant that handles the questions and win-back emails in one place, so your classes fill while you teach.

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In brief

  • Management software for art schools centres on online enrolment by discipline and level — students and parents sign up from their phone, any hour.
  • An AI assistant answers the repeat questions — disciplines, timetables, prices, materials — by chat and WhatsApp, at any hour.
  • Email marketing fills the intake: enrolment reminders, exhibition invitations and win-backs, on autopilot.
  • Everything on one place: disciplines, levels, classes and payments, without a second spreadsheet.

An art school's term is the intake: filling classes by discipline and level, not missing an enquiry, and turning a trial class into an enrolled student. Management software starts exactly there, with online enrolment by discipline and level — students and parents sign up, pick a class and pay from their phone, and automatic reminders keep the place from going cold. Fewer forms to chase, fewer empty easels in the studio.

Around that you switch on what keeps the classes full: an AI assistant that answers the repeat questions — "do you teach ceramics?", "what materials do I need?", "when does the course start?" — on WhatsApp and Instagram at any hour, so no enquiry goes cold; and email marketing that fills each intake with enrolment reminders, exhibition invitations and win-backs, on autopilot. All on the same data.

It integrates with your website and your Google profile: the student who finds you enrols in a few taps, straight into the right class, without calling. We set it up in the real language of an art school — disciplines, levels, classes, materials — connect it to your site, and support you closely, so you stay in the studio, not on the phone.

The modules art schools need

Start with the one that hurts most and switch on the rest when you're ready — they all share the same data.

Starts here

Online booking & calendar

Your clients book from their phone at any hour, with reminders that stop no-shows.

Clients (CRM)

The record, history and follow-up for every client and quote, so none slips away.

Email marketing

Campaigns and automations to bring clients back, with ready-made templates and tracking.

How we do it, step by step

  1. 1

    We look at your day-to-day

    We map how you work today and where your time and customers leak away.

  2. 2

    We choose the modules

    We start with what hurts most and leave the rest ready to click on later.

  3. 3

    We set it up for your sector

    We tune the software to the real language and needs of art schools.

  4. 4

    We connect it to your website

    So managing starts where the customer finds you: your website and Google profile.

  5. 5

    We hand it over working

    Simple training and close support so you get value from day one.

It starts where your customer finds you

A student finds an art school on Google and wants to enrol on the right course now. We connect the management software with your website and your Google Business Profile so they sign up — discipline, level and start date — the moment they find you, no call needed. Making that first tap effortless is what turns an "art classes near me" search into an enrolled student.

Frequently asked questions

Does online enrolment fit how my school works? +

Yes. We set up enrolment around your disciplines, levels and classes, so students sign up for the right course and it lands where you manage the intake, without a second spreadsheet.

Can it handle the WhatsApp and Instagram questions? +

The AI assistant answers the repeat ones — disciplines, timetables, prices, materials — by chat and WhatsApp at any hour, and points students straight to enrolment. You stop answering the same questions during class.

Will it help fill each intake? +

Yes — with email marketing on autopilot: enrolment reminders, exhibition invitations and win-backs for past students, with ready-made templates and tracking, so a trial class becomes a regular student.

Can students pay online? +

Yes. Students and parents pay for the course or the term when they enrol, from their phone, so you confirm the place immediately and spend less time chasing payments.

Much more than a website

Not just your website. Your academy's panel.

Enrolments and enquiries in your CRM, with email to support and retain students.

Customer CRM

Every contact that comes through your website lands in your panel, with follow-up and notes. Nothing gets lost.

Bookings & appointments

Online diary with automatic reminders. Your customers book themselves, you see your calendar fill up.

Email marketing

Your own campaigns and lists to build loyalty and sell again, with no paid external tools.

AI assistant

A smart chat serves and captures customers on your website 24/7, and passes the interested ones to your CRM.

Clear analytics

How many visit you and where they come from, with no jargon or annoying cookies. Decisions backed by data.

All under your brand, in one place.

I want my panel

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